LedgerOS · Purchases
Expenses
Review, approve, match, and understand company spending. Every expense connects to allocation, budgets, subscriptions, and client recovery.
LedgerOS UI Design Lab · Demonstration Data — no accounting record is modified.
Total Expenses
$14,944
5.2%vs prior month
Pending Approval
$5,635
12.6%5 items
Reimbursable
$243
3.1%employee expenses
Unmatched
2
8.3%need review
Missing Receipts
3
2.0%receipt required
Policy Exceptions
8
14.0%vs policy
Subscription Spend
$3,941
6.4%recurring
Anomalies
4
1.0%AI flagged
Spend trend
Current · Prior · Budget · ForecastSpend by category
Marketing$6,204
AI$2,880
Professional Services$2,150
Travel$1,467
Technology$1,061
Office$402
Banking Fees$400
Payroll$380
Spend by department
Approval queue
View all →Delta Airlines · Rose Taylor
SFO → JFK — client visit ALD
$812
Uber · Marcus Chen
Client meeting transport
$42
Lovable · System
Team plan — annual renewal
$2,400
Meta Ads · System
Campaign: Retargeting Q3
$1,980
Chipotle · Marcus Chen
Team lunch — Q3 planning
$187
Anomaly alerts
Review →Lovable
Vendor amount increased 400% (monthly→annual charge)
Replit
Duplicate capability — overlaps with Vercel + Lovable
ATM Withdrawal
Cash withdrawal without documentation
Subscription renewals
Manage →OpenAI· GPT-5 Team
Product · Christin
Cost
$480/mo
Utilization
4/4
100% used
Renews
2026-08-08
Cancel by 2026-07-25
Recommendation: Keep — 100% utilization
Lovable· Team — annual
Engineering · Marcus
Cost
$2,400/yr
↑ 1100% vs prior
Utilization
6/8
75% used
Renews
2026-07-06
Cancel by 2026-06-20
Recommendation: Amortize; confirm annual pre-approval
Reimbursable — not yet billed
Recover →ALD · IRS
State filing fee · Pass-through at cost
$350
ALD · Delta Airlines
Travel — client visit · T&E + 10%
$894
Northwind · Uber
Client transport · T&E + 15%
$48
Northwind · Hilton
Client visit — lodging · T&E + 15%
$704
Northstar · Chipotle
Team meal at client site · Onsite meals — cost
$240
Recent expense activity
Open list →| Date | Employee | Vendor | Category | Amount | Receipt | Policy | Status |
|---|---|---|---|---|---|---|---|
| 2026-07-08 | Christin Alvarez | OpenAI | AI | $480 | Compliant | Approved | |
| 2026-07-08 | Rose Taylor | Delta Airlines | Travel | $812 | Warning | Pending Accounting | |
| 2026-07-07 | Marcus Chen | Uber | Travel | $42 | missing | Missing Receipt | Submitted |
| 2026-07-07 | System | Vercel | Technology | $320 | Compliant | Paid | |
| 2026-07-06 | System | Lovable | AI | $2,400 | Approval Required | Pending Rose | |
| 2026-07-06 | Priya Menon | Canva | Marketing | $13 | Compliant | Approved | |
| 2026-07-05 | System | Google Ads | Marketing | $4,211 | Compliant | Paid | |
| 2026-07-05 | System | Meta Ads | Marketing | $1,980 | missing | Missing Receipt | Pending Accounting |
Top vendors
OpenAI
$4,800
Product · Subscription
Lovable
$3,600
Engineering · Subscription
Google Ads
$24,800
Marketing · One-off
Meta Ads
$12,100
Marketing · One-off
Vercel
$2,240
Engineering · Subscription
GitHub
$1,176
Engineering · Subscription
LovableHigh
Vendor amount increased 400% (monthly→annual charge)
Expected $200Actual $2,400Δ 1100%Impact $2,200Engineering · RoseConfidence 94%
Suggested: Confirm annual pre-approval; reclassify as prepaid asset
ReplitMedium
Duplicate capability — overlaps with Vercel + Lovable
Expected $0Actual $240Δ 100%Impact $240Engineering · MarcusConfidence 78%
Suggested: Assess consolidation; cancel if unused